Accounting Clerk

Job Summary:? Reporting to the Controller or designated manager, accomplish the efficient and effective function of daily cash management and recording cash transactions to the financial statements. Assist in providing consolidated financial information for analysis and information requested. Maintain confidentiality of all sales, profits, expense and personal information. Perform all duties assigned by the Controller or designated manager. Must know, practice and ensure that company policies and procedures and state or federal laws are followed at-all-times.

Responsibilities and Duties include but are not limited to the following:

Provide excellent customer service:?

  • Make sure customers receive prompt, efficient and courteous attention.?
  • Maintain a professional appearance and work area

Accounting task:

  • Verify, allocate and post details of business transactions to subsidiary accounts in journals or computer files from documents such as sales slips, invoices, receipts, check stubs and computer printouts.
  • Summarize details in separate ledgers or computer files and transfer data to general ledger.? Record month end journal entries relating to cash and prepare required month end schedules. ?
  • Reconcile and balance accounts.?
  • Compile reports to show statistics such as cash receipts and expenditures, accounts payable and receivable, profit and loss and other items pertinent to operation of business.
  • Compute and creates floor plan statements.
  • Ensure proper follow-through on directives, bulletins and schedules from the Controller, designated manager or other auction and corporate sources.


  • Maintain a good flow of communication with the Accounting Department and other auction personnel.
  • Assist other accounting staff when necessary and assist the auction in any problems that may arise.
  • Practice and promote teamwork at-all-times.? Set a good personal example of attitude and performance.?
  • Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property.? Report all incidents to the Manager.?
  • Practice and promote company Core Values: Integrity, Customer Care, Innovation, Safety, Teamwork, Employee Welfare, Community Involvement and Fun.

Specific Responsibilities and Skills

Daily Tasks

  • Process SOS, floor unit, release title and vehicle releases for any Openlane purchases.
  • Process SOS sales
  • Post Special Deals to spreadsheet and set fees in AMS
  • Process dealer EFT?s received in AMS and give title department sales contract to release title and put gate pass in guard box for disposition.
  • Process all void sales and notify title department if necessary.
  • Process price adjustments
  • On all inherited units, close arbitration and make necessary journal entries in AMS.? Make sure copy is given to the title department.
  • Post waived fees either thru charge screen or a journey entry and file paperwork
  • Post fuel charges in AMS
  • Daily cash reconciliation ? scan all daily checks takin in to AMS. Also, verify cash taken in and balance with AMS report.

Weekly Tasks

  • Count and verify transportations petty cash
  • Count and verify front office petty cash and prepare petty cash reimbursement to corporate office, then give to receptionist to scan for payment
  • Process the sale of inherited units and make journal entries to clear C3510 and A4H10, then post loss in ARB
  • Pull simple block summary for past week?s sale and post on weekly car report.
  • Pull V-trace non-billable report and post general journal entry in AMS / PeopleSoft to give credit back to detail shop for promotional work that was completed, per corporate mandate.
  • Review General Ledger summary for each day and post necessary re-classes (example ? re-class fuel from auction to transportation, inspection fees from auction to mechanical ? promos and discounts to correct accounts).
  • Process miscellaneous deposits, make necessary journey entries, post checks to AMS and make bank deposit.
  • Pull previous week?s OS report and compare/file SOS slips.

Monthly Tasks

  • Bring non-billables in AMS account to zero.
  • Pull transportation fleet lease promos and post to PeopleSoft month-end entries.
  • Post V-trace non-billable report totals to AMS and fleet lease company
  • SOX ? Make sure title inventory is done, all titles are found, notes are posted in AMS, scan report and post to corporate file.
  • Pull Special Deal excel file ? post every dealers purchases YTD, including the current month, and all registered units, sold and percentage sold. Review with General Manager and remove dealers if necessary, then get GM?s signature.
  • Complete fuel inventory template with deliveries, usage and adjustments.
  • First 5 days of the month ? post various entries to PeopleSoft for month-end ? accruals and non-reversing entries.
  • Pull monthly SOS report.? Give copy to Sales Manager and GM, then review with GM. He must sign off on Sales of 3 or more between same buyer / seller.
  • Pull monthly Gate Pass Override report and review with GM.? Have him sign it and file for SOX.

Quarterly Tasks

  • Print buy fess report in AMS for SOX? - review for deals and get GM signature.? Scan to corporate file and then file in office.
  • Print sell fee report in AMS for SOX ? review for deals and get GM signature.? Scan to corporate file and then file in office.
  • Print AMS security review for all functions and check for SOX violations.? Have names removed if necessary, and scan to corporate file.
  • Print AA authorized user report and review for SOX.? Scan to corporate file.


  • SOX ? Print all recon functions and review special deals.? Get GM?s signature and scan to corporate file

Qualifications: ?

  • High School Diploma or GED required; Associates Degree in accounting preferred
  • Six (6) months to one (1) year similar work experience preferred

Physical Requirements and Working Conditions

The physical activity requirements of the position are mostly Sedentary to Light Physical Work.

Constant ?stooping, reaching, walking, fingering, grasping, talking, hearing, repetitive motion????????

Frequent ?standing

Potential ? climbing, balancing, kneeling, crouching, pushing, pulling, lifting, feeling

This position is subject to inside environmental working conditions.

Note:? This job description in no way states or implies that these are the only duties to be performed by incumbents in this position. Employee(s) will be required to follow any other job-related instruction or duties requested by an authorized person.? The requirements listed in this document are the minimum levels of knowledge, skills or abilities.?


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