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Accounting Clerk

Summary: The Accounting Clerk acts as a support partner by receiving all customer payments and processing, analyzing and reconciling funds received.
The Accounting Clerk is responsible for ensuring accuracy in creating payment runs, submitting approvals and carrying out funding checks, wire uploads and ACH payments. Must know, practice, and ensure that company policies, procedures, and applicable state and federal laws are followed at all times.
The Accounting Clerk collaborates with various departments and has no direct reports.
Job Description:
Key Responsibilities:
Receives all customer payments in accordance with corporate guidelines and within the required time frame.
Processes checks received and may deposit money in bank accounts. Properly record checks in accounting system and research and answer any questions customers may have.
Runs required accounting reports when due and records journal entries.
May process and monitor accounting transactions such as charges, various sales and auction fees, funds distribution and collection accounts, wire transfers, assistance with sources of financing, etc.
Maintains all customer databases and generate reports for the Controller or designated manager as requested.
Monitors internal Treasury Department email distribution and communicates response for all funding inquires to internal departments as needed.
Monitors internal Credit Management email distribution as back-up for counterpart, processing customer ACH set up requests, customer name and address change requests, and other inquires as needed.
May be assigned to process floorplan requests by signing and scanning titles for flooring, creating spreadsheets, copying confirmations of sale, scanning and contacting floorplan companies for status updates of dealerships requesting approval.
Process invoices for payment including account coding and review; print checks and mail to vendors and file paid invoices; research and answer any questions vendors may have. Run required accounting reports when due; reconcile inter-company accounts; record journal entries; prepare 1099s.
Maintain vendor databases and generate reports for the Controller or designated manager as requested.
Manage all controllable expenses and cost items affecting profitability of the accounting function; coordinate ordering of supplies and forms.
Other projects and tasks as assigned.
Education and Qualification Requirements:
High School or GED required
Six (6) months of accounting or clerical work experience required with automotive experience preferred.
General automotive knowledge required.
Strong written and verbal communication skills
Basic Microsoft applications
Conflict resolution and customer service skills required.
Must exhibit strong team player attributes with the ability to multi-task and prioritize.
Must type 55 WPM and have strong 10-key typing skills
General:
This job operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, AV equipment, photo/fax/scanner machines, filing cabinets, etc.
ADESA is an equal opportunity employer and a drug free workplace.
ADESA requires a background check (may include credit check depending on nature of the position and location) and a drug test prior to employment.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of a position.


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